Strata Company Tenders

At Tender Guide Consultants, we streamline the process of selecting a strata management company through a structured, transparent, and competitive approach. Our step-by-step tendering process ensures that your committee makes an informed decision based on service quality, compliance, reputation, and cost-effectiveness.

“As Chairman of my own scheme, I was shocked to realise we hadn’t reviewed our body corporate management company in over 12 years. Out of curiosity, I decided to put the management contract out to tender—and the results spoke for themselves. We saved over $13,000 by switching to a better-value provider. The process showed just how important it is to challenge the status quo. Committees can save thousands just by asking the question.”

Here’s how we guide you through the process:

1️. Initial Consultation – Understanding Your Scheme’s Needs

🔹 We meet with your committee members to discuss your specific needs, expectations, and pain points regarding your current or potential strata management provider.
🔹 You outline your key priorities—such as cost transparency, communication, proactive maintenance, or compliance expertise​.
🔹 We provide an overview of the tendering process, expected timeline, and required documentation.

📝 Committee’s Role:
✔ Rank priorities (e.g., cost transparency, experience, compliance expertise).
✔ Identify any past issues with strata management and key improvements needed​.

2️. Tender Preparation – Creating a Clear & Professional RFP

🔹 We draft a comprehensive Request for Proposal (RFP) tailored to your scheme’s specific requirements.
🔹 The RFP outlines key expectations, including:

✔ Scope of services required. We’ve developed a Committee Checklist for Tender Submission to assist.
✔ Compliance with Body Corporate & Community Management Act (BCCM) QLD​.
✔ Service model options (dedicated manager vs. shared team)​.
✔ Technology offerings (online portals, reporting tools, financial transparency)​.
✔ Financial and legal obligations (levies, budgets, governance compliance)​.

📌 Why This Matters: A well-structured RFP ensures that all invited strata managers respond with clear, comparable, and fully transparent proposals.

3️. Identifying Suitable Providers – Targeting the Right Strata Management Companies

🔹 We invite pre-qualified strata management companies to submit detailed proposals.
🔹 Our criteria ensure that only providers who meet your scheme’s requirements are considered.
🔹 Companies must submit documentation, including:

✔ Experience managing similar schemes (high-rise, townhouse, mixed-use, or large schemes).
✔ Compliance with industry regulations (BCCM, governance frameworks).
✔ Transparency in pricing—no hidden costs​.
✔ References & testimonials from past clients.

📌 Your Benefit: We eliminate the guesswork and sales pitches, ensuring only qualified providers compete for your scheme.

4️. Submission & Evaluation – A Secure & Unbiased Process

🔹 Tender Guide Consultants manages all tender submissions through a secure online portal with a strict cut-off date and time.
🔹 Each submission is independently reviewed, ensuring full transparency.
🔹 The committee receives:

✔ A structured interview format to assess shortlisted candidates​.
✔ Pre-determined scoring criteria to fairly evaluate submissions​ (tailored for committees with any level of strata experience).
✔ Access to all submitted documentation (RFP responses, compliance records, pricing breakdowns).

📌 Why This Matters: No conflicts of interest—we facilitate a data-driven decision, not sales-driven influence.

5️. Comparison Report – Clear, Side-by-Side Analysis

🔹 We provide a detailed comparison report, breaking down:

✔ Service levels – What each provider offers in terms of communication, technology, and response times.
✔ Cost structures – Transparent, side-by-side cost analysis, ensuring fair value​.
✔ Compliance & Governance – Which providers best meet legal and regulatory requirements​.
✔ Reputation & References – Past client feedback and case studies.

📌 Your Benefit: A visual, side-by-side comparison helps committees understand the differences and make an informed decision.

6️ Shortlisting & Selection – Guiding the Committee to a Decision

🔹 We present shortlisted candidates to the committee for final deliberation.
🔹 Committees conduct structured interviews with the top contenders, using a standardised scoring system​.
🔹 Consideration is given to:

✔ Interview responses and committee impressions.
✔ Final price negotiations (if applicable).
✔ Contract terms & flexibility.

📌 Why This Matters: The committee remains in control of the final selection but benefits from our structured evaluation process.

7️ Transition Support – Ensuring a Seamless Handover

🔹 If applicable, if the committee selects a new strata management provider, we can assist with:

✔ Final contract review & negotiation.
✔ Transition planning – ensuring a smooth handover from the outgoing manager if applicable.
✔ Ongoing compliance checks to ensure the new provider meets agreed standards.

📌 Your Benefit: A stress-free transition, ensuring continuity and efficiency with minimal disruption.

Why Choose Tender Guide Consultants?

✅ Unbiased, independent process — We don’t work for strata management companies or collect commissions.
✅ Transparent & structured evaluations — Ensuring fair comparisons.
✅ Legal & regulatory compliance — We help protect your committee from compliance risks.
✅ Efficient, technology-driven approach — Eliminating delays and guesswork.
✅ Custom-fit solutions — Helping committees select the best strata manager for their scheme.

🔹 Ready to start your strata management tender?
📞 Contact us today to discuss how we can assist your committee.